The ultimate stress for an office manager is month end and payroll falling on the same day. With the automated manager both of these are now non events. They can now even be done from home.

Why should we manually take information from one place and put it somewhere else when ALL of these entries can be done automatically. Plus that is far more accurate than manual entries. Most month end time is figuring out where someone entered a number incorrectly.

Year end is the same; push the button; done.

Tasks can be entered and team members are reminded of their extra duties when they log in their hours and will not let them log out until they confirm it has been done.

You can verify that they have received any instruction or announcement as team members log in to enter their hours, so you can confirm they saw it.

This creates an Electronic Paper Trail for all staff memos.

Imagine comparing staff productivity levels as you know each person’s hours worked, salary and production as the program tracks and compiles this data for management analysis.

Documents that require acknowledgement such as office policy manuals can be uploaded, verified by the team member and updated as required with confirmation at each step.

All key result areas are drawn from your accounting data to see where you are really at with your most critical factors instead of looking at a yearend statement when it is already too late.

Graphing function also allows easy visual comparison of any criteria desired so team members can see how they are doing.

You can add the % increase you would like to see compared to last year and see where you are at real time.

You can also set goals in ANY parameter that you would like a team or individual to achieve and monitor it real time.

Check writing function not only prints checks, but keeps a record of what you wrote, to whom and when so it can be searched at any time after the fact.

Instead of looking through 2 years of check stubs simply enter ABC Corporation and you will get a list of every check you wrote to them.

The program keeps track of all staff communications, coaching and disciplinary matters and verifies receipt of same so no one can say they were not told.

This is critical for your legal protection in the case of future disputes.

The program costs are scaled to the size of your operation. This is a small set up fee, and then an affordable monthly fee. This makes it affordable for all organizations large and small as even small companies and practices benefit from advanced management tools.

The question is not” can you afford it?”, the question is “what is the cost of not working this way?” You save hundreds of hours of time, you are more accurate, you get reports that help focus your management efforts which results in greater productivity and lower costs, guaranteed.

The system will integrate with virtually any modern software you are now using so we can draw the data you want and put it into a meaningful report. It is not a replacement for existing software programs; it does things the other software does not.

It is hard to blame your staff for poor results when they have no idea how what you expect from them or how they are doing in relation to your expectations. It is amazing the transformation of productivity when people can see their results in live time taking into account not just their production but also how much time it took (scheduling) and at what cost (payroll). Shockingly, sometimes top producers are not the most profitable because it costs too much for them to achieve that production.

Imagine what you could accomplish if you could literally wipe days off unproductive work out of your month. How many things do you have on hold right now due to a lack of time? Schedule the one on one meetings you have been putting off and the system will even file your notes where you will be able to find them forever!

When our prior office manager was shown how we manage the office now, this was her comment to the new office manager: “so what do you do all week now?” This is someone who was familiar with the ‘old way’, and was shocked at the efficiencies we created since she left. In fact she left because she could not keep up with all the paperwork, payroll hassles and keeping the schedule fully staffed.

I mentioned above that each function has been designed to save time. But there is so much more. You will finally a way to access and process the data you want and need. No more need to wade through reams of meaningless paper. In fact none of this ever needs to printed, but can be if you just can’t let go yet!

However, the real magic of this system is the way data from various sources can be combined for even greater clarity. For example instead of payroll simply being a way to getting everyone paid, (which obviously is important), this data can be used to breakdown how much you are paying in the various departments or teams for the same result. Since the Scheduling information is also in the system, and Production stats, it literally jumps off the page which teams are efficient and profitable and which are not.

Many disputes arise because people don’t remember the office rules. It is easy to say I never got a copy of the Office Manual. It is hard to dispute these kinds of claims. Imagine a comprehensive office manual, uploaded online. It is always there for anyone to look at, and when first posted it requires everyone to click that they ACCEPT the terms and conditions. And of course it is a cinch to update it, followed by an email asking them to confirm that they have read and understand the change.

We have never had even one minor dispute since implementing this. The onus is on the team members to read and understand it and if they ever need an answer to anything they can just look it up themselves. The computer becomes the bad guy too, as often the answer is no to what they are wanting.

You know what accountants are like. They are very cautious and have zero tolerance for an error. It took a year to convince our accountant that this was for real, but now that she sees it and believes it, she not only relies on it, but she sends us her other clients that she knows need it as it makes her job so much easier. So you save accounting costs too.

About half of these functions are available through separate software programs. You would need about 10 individual programs. But none of them do it all; which is truly the beauty of it; we integrate data from one area of your business with another and pull it all into one place so everything can be organized coherently.

The best part is it just keeps getting better. Every week we realize some other time wasting activity can be automated and we keep making it better and better. We started with the schedule and it saved us so much time we thought we had died and gone to heaven. Now it does 10 times as much for us and is constantly growing.

We suspect that you will know many other people who could also benefit from this innovative labor saving system. We will credit your account dollar for dollar for the amount spent in the first month by anyone you refer. If you are well connected you could go for years without even paying! The first adopters of the system will have the greatest opportunity to benefit from these referrals as some day almost every office will move this way. How many offices still do billing manually? This is no different.

We didn’t develop it originally to create data we could use to manage. We simply wanted to get rid of all the paperwork. But suddenly we had access to meaningful management data that we could use in all aspects of the business. We have grown revenue and lowered expenses significantly due entirely to having our eyes opened as to what was really going on.

When I describe all these benefits it may seem that this will be overwhelming to implement. Not at all. These are all things you are already doing the hard way. Yes, you need to be shown how to use it. Surely a week or so of learning is worth the years of peace of mind you will enjoy as you remove yourself from the frantic life most managers now live.

 It you are as sick and tired of being bogged down as we were when we developed this then contact us today. We can answer your questions live on-line by clicking here: